Why we need this information

As a registered not-for-profit organization, the Society of Augustus is required to collect and maintain certain information about its members to ensure proper governance, compliance with legal obligations, and the effective operation of the Society. Below are the key reasons why we collect this data and how it is handled securely in accordance with Canadian law.

1. Legal and Compliance Obligations

Under the Canada Not-for-profit Corporations Act (CNCA) and other relevant regulations, we must maintain an accurate register of members. This register includes essential details such as names, contact information, and membership status to:

• Verify eligibility for membership and voting rights within the Society.

• Ensure compliance with governance and reporting requirements.

• Maintain transparency and accountability as a legally recognized non-profit.

Additionally, if we are granted charitable status in the future, we may need to comply with Canada Revenue Agency (CRA) requirements for tax-exempt organizations, which include record-keeping obligations.

2. Membership Administration and Communication

The data we collect allows us to:

• Process and review membership petitions effectively.

• Maintain accurate records of Fellows and Honorary Fellows.

• Communicate important updates, invitations to events, and organizational news.

• Verify and assess contributions to the Society's mission, particularly in monarchist advocacy.

3. Privacy and Data Protection

We take the security and confidentiality of our members' information seriously. All data is collected, stored, and processed in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian privacy laws. This means:

• Restricted Access: Only authorized personnel, such as Society officers and administrators, will have access to member records.

• Limited Disclosure: Member information will never be sold, shared, or used for any purposes unrelated to the Society’s activities.

• Secure Storage: Data is stored securely, and access is monitored to prevent unauthorized use.

4. Your Rights as a Member

As a member, you have certain rights regarding your personal data, including:

• The right to access and review the information we hold about you.

• The right to request updates or corrections to your data.

• The right to understand how your information is used and request further details about our data protection policies.

If you have concerns regarding your data privacy, you can contact our Data Protection Officer at info@monarchistaction.com for further assistance.

We appreciate your trust in the Society of Augustus and remain committed to safeguarding your personal information while upholding our mission and legal responsibilities.

You can see our Privacy Policy (here)